Fwd: [GSoC Mentors] [Announce] 2012 GSoC Mentor Midterm Evaluations 9 July - 13 July

[Austin English]

A friendly reminder for GSOC people. If you won't be able to submit
your evaluation during the specified timeline, or have any other
questions, please contact me privately.

Cheers,
Austin

---------- Forwarded message ----------
From: Carol Smith <carols at google.com>
Date: Fri, Jun 29, 2012 at 11:41 AM
Subject: [GSoC Mentors] [Announce] 2012 GSoC Mentor Midterm
Evaluations 9 July - 13 July
To: Google Summer of Code Mentors List
<google-summer-of-code-mentors-list at googlegroups.com>


Hi GSoC 2012 Mentors and Org Admins,

Per the program timeline [0], starting 9 July you will will be able to
submit an evaluation of your student(s)' progress on their projects
thus far. Here's some important info on midterm evaluations for those
not familiar:

Midterm evaluations are done via Melange [1]. Starting at 19:00 UTC on
9 July you will be able to submit an evaluation for your
student(s).You can find the evaluation links on your dashboard under
'Evaluations', one for each student you are a mentor (or co-mentor)
for. If you are curious about who can see evaluations after they are
submitted, please check out the FAQ on Evaluations [2]. I have also
pre-published the evaluation questions below in this email so you can
prepare.  The deadline is 19:00 UTC on 13 July.

You may not submit your evaluation before or after the evaluation
window. Please ask your org admin to submit your evaluation for you if
you absolutely cannot submit yours during the time allotted. Primary
mentors, co-mentors, and org admins may all submit evaluations of
their students.**Students must have an evaluation on file from both
themselves *and* their mentors in order to receive their midterm
payments.** There is no excuse for missing the submission of a
student's evaluation.

You must submit an evaluation for every student you are the primary
mentor for this year. You must fill out the entire survey in one
session as there's no auto-save in Melange. You may submit, modify,
and resubmit an evaluation as many times as you choose up until the
deadline.

Please note that failing a student at the midterm evaluation means
*this student is immediately removed from the program.* There is no
way to fail a student at the midterm and have the student continue
with the program to try to "make it up" at the final. If your student
fails, your student is out.

You might find the FLOSS manual on GSoC evaluations [3] helpful as
well. There's some excellent wisdom in there from your fellow mentors
and org admins on the evaluation process.

Finally, a reminder: This year we will not allow any mentor who misses
an evaluation deadline to attend the mentor summit (assuming no one
else submits the evaluation on the mentor's behalf before the deadline
either). Also, any org that misses 2 or more evaluation deadlines (for
the midterm, final, or midterm and final combined) will not be invited
to attend the mentor summit this year.

Please let me know directly if you have questions or concerns.

[0] - http://www.google-melange.com/gsoc/events/google/gsoc2012
[1] - http://google-melange.com
[2] - http://www.google-melange.com/document/show/gsoc_program/google/gsoc2012/faqs#evaluations
[3] - http://www.booki.cc/gsoc-mentoring/evaluations/

Cheers,
Carol

------------

How many years have you been a mentor for Google Summer of Code (Total
- this doesn’t have to be consecutive)?

This is my first year
2-3 years
More than 3 years

If you answered 2-3 years or more than 3 years, what years did you participate?
How many years have you been a student in Google Summer of Code?

I have never been a student
1 year
2 years
3+ years

If you answered 1 year, 2 years, or 3+ years, what years did you participate?
At what point did you first make contact with your student?

Before the program was announced
After my organization was selected to participate in Google Summer of Code
During the student application/acceptance phase of the program
During the community bonding period
After the start of coding

How often do you and your student interact?

Daily
Every few days
Weekly
Every few weeks
Monthly

How do you communicate with your student? (Check all that apply)

Voice (phone, Skype, etc.)
IM/IRC
Private emails
Mailing Lists
Student blog updates
In-person meeting(s)
Google+ Hangout
Other

Of the communication methods listed above, which do you use most frequently?
How much time do you spend on Google Summer of Code per week (take
into consideration your interactions with your student as well as time
working with your org and on your own).

1-5 hours
5-10 hours
10-15 hours
15-20 hours
More than 20 hours per week

How many time zones apart from your student are you?

Less than 3
3-6
More than 6

How often do you require status updates from your student?

Daily
Every few days
Weekly
Only when explicitly asked for by me

Please rate the quality of your interactions and communications with
the student (consider his/her communication with you as well as your
responses).

Very Good (Student is regularly responsive and the quality of
communication is high)
Good (Student is somewhat responsive and the quality of communication is ok)
Bad (Student is only somewhat or not at all responsive and the quality
of communication is low)

Please rate the quality of the student’s interactions with your
organization and community.

Very Good (Student is regularly responsive and the quality of
communication is high)
Good (Student is somewhat responsive and the quality of communication is ok)
Bad (Student is only somewhat or not at all responsive and the quality
of communication is low)

Is your student on track to complete his/her project?

The student has already completed his/her project
He/she is ahead of schedule
He/she is on schedule
He/she is behind schedule

Please rate the quality of code/work the student has produced thus far.

Amongst the best people I’ve ever worked with
Solid-quality performance
Good performance
Mediocre performance
Disappointing or not performing at all

Give an example of a very good or very bad interaction you had with
your student.
What one thing could you do to improve the quality of interaction and
communications with your student?
Anything else you’d like to tell us or suggestions on how we could
improve the program?

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-- 
-Austin